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The Best CRM for Your Business & How to Find It

By Eleanor Akester on Thu 18 May 2023 in CRM

With so many CRM options out there, it can be difficult to settle on one that ticks every box. So, we've collated some CRM 'green flags' to look out for, as well some tips on how best to conduct your research. 

Choosing the best Customer Relationship Management (CRM) system for your business can be a critical decision that significantly impacts your operations and customer interactions. A CRM that fits your business needs can be a powerful tool in boosting growth and customer retention. Capterra’s CRM Software Buying Trends Survey found that 66% of businesses switch to a new CRM because their current platform lacks the features they need – so here are some ‘Green Flags’ to look out for to ensure you’re choosing the best CRM for your business:

1. Assess your business needs: Start by identifying your specific business requirements and goals. Consider factors such as the size of your business, the number of users who will need access to the CRM, the nature of your industry, the type of data you need to track, and any specific features or integrations you require.

2. Define your budget: Determine how much you’re willing to invest in a CRM system. CRM solutions can vary widely in price, so having a budget in mind will help you narrow down your options.

3. Research CRM options: Conduct thorough research to identify CRM providers that align with your needs. Look for reputable vendors that offer solutions suitable for your business size and industry. 

4. Evaluate key features: Compare the features and functionalities offered by different CRM systems. Look for features that complement your business requirements – whether that’s mobile access so you can check customer records on the road, or analytics that notify you when a customer is about to churn. Consider which features are essential for your business and which ones are just a bonus.

5. Integration capabilities: Integration capabilities can enhance productivity and streamline your workflows. Before committing to a CRM, take a look through their integration marketplace to see whether the CRM can integrate with other tools and software you use in your business such as email clients, marketing automation platforms, customer support software, or accounting systems. 

6. Consider scalability and flexibility: Evaluate how well a CRM system can accommodate your business's growth. Ensure that the CRM you choose can scale with your business and adapt to future needs. Consider whether the CRM integrates with other tools and software you currently use or plan to use in the future.

7. Read reviews and seek recommendations: Read reviews from trusted sources such as business software review websites like G2, Google Business, and Capterra to get insights into the user experiences and satisfaction levels of different CRM systems. Additionally, seek recommendations from peers or colleagues who are already using CRM software. 

8. User interface and ease of use: The CRM system should have an intuitive user interface that’s easy for your team to learn how to use effectively. A complex and difficult-to-use CRM can lead to low adoption rates and hinder productivity.

9. Mobile accessibility: In today's digital age, having a CRM system that offers mobile access can be highly beneficial. In 2023, 81% of CRM users access their CRM from multiple devices (Martech 2023). Consider whether the CRM provides mobile apps or a responsive web interface that allows you to access your CRM data on the go.

10. Free trials and demos: Take advantage of free trials or demos offered by CRM providers. This will allow you to try before you buy, explore its features, and assess whether it meets your expectations before making a final decision.

11. Vendor support and reliability: Look into the vendor's reputation for customer support and the reliability of their system. Check if they offer comprehensive support channels such as email, phone, or live chat, and if they provide resources like help docs and tutorials.

12. Effective onboarding scheme: Ensure you evaluate the onboarding packages for each CRM. A good onboarding package should clearly define how the sales pipeline aligns with your sales process and include access to resources, tips and best practices to help employees enhance their CRM skills. Look out for CRMs that offer comprehensive training sessions that cover the essential aspects of CRM, including data entry, contact management, pipeline management, reporting and analytics.

13. Seek feedback from your team: Involve key stakeholders and end-users in the decision-making process. Solicit their feedback and involve them in the evaluation of different CRM systems. Their input and perspectives can help you make a more informed decision.

By following these steps and conducting thorough research, you can find the best CRM system for your business that aligns with your specific needs, goals, and budget. Remember that the "best" CRM may vary depending on your unique requirements, so it's crucial to prioritise what matters most to your business.


 Prospect's Stock-Aware CRM bridges the gap between your internal operations and your customers' buying experience, and is the best option for growing wholesalers, manufacturers and distributors. Sign up to our 14-day free trial and start scaling your product business with healthy margins today.